Stellar Version 4 Now Available

Stellar Version 4 Now Available

Latest update brings new features, as well as a look at what’s next

In our continued efforts to provide complete control, visibility, and security for your organisation we’re happy to announce that Version 4 of Stellar is now available to all users. This release includes a number of exciting new features, including Sticky Notes, Two Factor Authentication, and new Reader Apps for both PC and Mac OS.

We recommend all those currently using Version 3 to update to this latest release. You can find links to Stellar 4.0 at the bottom of this page.

 

Stellar just got better. Here’s how:

  • Sticky Notes
    Our new ‘Sticky Note’ functionality headlines the Version 4 update, working like a digital version of a Yellow 3M Sticky Note. This new functionality allows the author to share content with the whole group, or stay private. When notes are shared publicly, anyone within the group can reply, allowing users to easily track conversations in a given thread.
  • Two Factor Authentication
    Stellar’s already industry-leading security has seen an improvement, with the addition of two factor authentication which further improves security and provides additional peace of mind for users.
  • Faster Synchronisation
    We’ve sped up the synchronisation process between the app and the cloud server, so all data such as annotations can be made, stored, and backed up that much more quickly.
  • Enhanced Agenda Making Processes
    You can now upload an entire folder into the collection, and Stellar will automatically generate a collection for you in seconds. This further reduces the administration time required to put together an agenda. You can even have video as part your Agenda pack!
  • Modern UI
    Stellar is now even easier to use, with an updated user interface that keeps up with the current trends.
  • Improved Annotation Features
    Annotations are now more responsive, and easier to use.
  • Improved Reporting
    Access and retrieve vital information with just a click of a button.
  • Electronic Voting
    Quickly and easily reach a consensus with Stellar’s new built-in electronic voting, which enables the group to vote on important issues within the document without relying on email or a show of hands.
  • New Apps For Both PC and Mac OS
    Stellar’s Reader App is now available across both PC and Mac OS, making it easier to keep up-to-date while you’re out and about or on the go with easy access via your laptop.
  • Beta App For Administration
    Administrative tasks no longer require a web browser. Instead, you can now carry out your administrative duties from within the app itself, which further enhances security and stops any unnecessary attacks through unknown web plugins.

 

What’s on the horizon?

Stellar is only going to continue to get better.  Give us a call or email: supports@stellarlibrary.com if you want to know more around the features we have on the horizon.

Better Board Meetings: Minutes, Memos & Agendas Shouldn’t Be This Difficult

Better Board Meetings: Minutes, Memos & Agendas Shouldn’t Be This Difficult

It’s hard to govern when meetings are this much of a mess

There’s a good chance your board still relies on outdated, paper-based processes. It’s not surprising. Many still do. Is it any wonder, then, that vital information could be falling through the cracks as documents run into the hundreds of pages?

There’s also the time and money spent preparing and then sorting through manually-taken notes, minutes, and memos to consider. Who’s to say that updates scribbled in the margins won’t be missed? Or that handwriting won’t be misread?

When your organisation is dealing with this much information, it’s a matter of ‘When’ not ‘If’.

Old document management methods are dragging down productivity

Piles of board documents

Boards deal with a large amount of information on a daily basis. Staying up-to-date and informed is crucial to effective governance. Only…it’s never that simple. Sifting through and preparing this information requires an excessive amount of time and resources pre-, during, and post-board meeting.

Secretaries spend a lot of time compiling relevant documents. Yet it all amounts to nothing when it’s placed in the hands of time-poor board members who are expected to parse this mass amount of information in a short time-period. Sometimes days, often hours.

Does this sound familiar?

  • PricewaterhouseCoopers found that professionals spend 5 – 15% of their time reading information, but as much as 50% looking for relevant, vital information (Source).
  • Datapro via Gartner Group reports that the average employee spends 400 hours a year searching for paper documents (Source).
  • Of the managers ATG & Rheinner Reuters surveyed, 49% feel they’re unable to deal with the sheer volume of information they receive (Source).

Things don’t get any better once the meeting is underway. Memos, minutes, and notes all pile up, often jotted down between the margins or on scraps of paper. The entire process from initial preparation to final decision requires maximum time investment for minimal results.

Good governance relies on informed decision making, but how can you expect to make those decisions when the relevant information, and board members, are quite literally on different pages? Workflow, productivity, and governance all take a hit when so much time is wasted sifting through documents.

Back in 2009, efficiency expert K.J. McCorry wrote on the inefficiencies of paper-based processes. What she had to say at the time is as relevant today as it was back then:

“Considerable time is still wasted and used inefficiently in managing paper documentation, especially when a high percentage of the data is created and generated electronically.”

Vital information is slipping through the cracks, and it could cost you

Reviewing board documents

A board’s ability to govern relies on instant access to the most up-to-date data. Yet current processes actively work against this goal, seeing information spread across multiple, lengthy documents. If a board member is running late, for example, they won’t have time to catch up. Especially if, as is often the case, any last minute changes to the agenda shift focus or topics. 

In the ensuing chaos, gaining – and retaining – visibility over relevant information is difficult, if not impossible. It’s no wonder information that could inform far-reaching business decisions is easily missed or skipped in a stack of paperwork, or that notes taken during a meeting are lost or misplaced. 

Did you know?

  • The Workflow Management Coalition found a 50% – 100% increase in productivity following the implementation of improvements to organisation processes (Source).
  • They also found a 30% productivity increase when implementing simple workflow enabled document management (Source).

Once the meeting is over, both tracking and actioning these changes can prove to be time-consuming. It also makes version tracking a nightmare. Who has the most up-to-date version of a given document? Whose notes need to be rolled into the final version, and which were ruled out?

Managing and processing this information is a sunk cost. It’s inefficient at best, and a recipe for lost, missed, or skipped information at worst. What happens in this scenario, where vital information is left sitting in documents for weeks if not months, if it’s ever noticed at all?

Your organisation could be heading for a metaphorical iceberg, and you wouldn’t even know it.

Achieving complete visibility is simple

Taking a step back, Stellar identified the key areas where current processes are failing. Physical documents are disparate, disconnected, and increasingly disorganised, which isn’t surprising when you consider these analog processes are trying to keep pace in an increasingly digital, data-filled world.

Nowadays, boards require a central digital hub that makes preparing relevant documents, simple. Features like search functionality and the ability to annotate in real-time, ensures vital information can be found, accessed, and highlighted so that agenda-setting, strategic information is no longer missed.

With a comprehensive, multifaceted platform for boards, you can quite literally bring everyone onto the same page, so board members can work on – and read from – the same document in real-time. This enables effective, secure collaboration while all changes are tracked and saved making the lives of staff and secretaries that much easier.

That’s less time spent managing paperwork, and more time making informed decisions.

Related Articles:

The Boardroom: Are Your Valuables Protected in the Digital Age?

The Boardroom: Are Your Valuables Protected in the Digital Age?

A false sense of security won’t keep your important documents safe

Are you still sending important information via email attachments? Perhaps you’re printing board books, meeting minutes or memos and storing them in locked filing cabinets? Or maybe you’re using digital solutions like Dropbox or Google Drive to collaborate, send, and share?

Storing your files behind lock and key or a password only you know feels secure. However in this connected, digital era many of these traditional methods for keeping your valuable information aren’t as secure as you like to think, and nowhere near as secure as you need them to be…

 

You’re putting your board documents at risk

Board documents are at risk

Yesterday’s traditional processes like printing and posting, as well as today’s common digital solutions like email are inherently insecure. Take paper, for example. There’s a certain comfort to being able to see, feel, and hold documents in your hand, but you lose visibility as soon as you put them down. Paper is familiar, but it’s also fallible.

On any given day, you could misplace an important report, leave sensitive financial records on the seat of a Taxi, or lose sight of board documents if you’re called away in a hurry. In fact, this happens far more than you might think.

For example…

  • Between 2011 and 2016, the UK’s National Health Service (NHS) misplaced over 500,000 pieces of patient data including blood tests and diagnosis because they were mistakenly stored in a warehouse instead of being delivered to their intended recipients (Source).
  • Across the ditch, and a number of confidential government documents were found in a secondhand shop in Canberra, Australia after a filing cabinet – and the documents within – were sold in an ex-government sale in 2018 (Source).
  • Here in New Zealand, the Canterbury District Health Board is just one example, publishing a report in 2018 that highlighted numerous cases where documents were mistakenly left in public spaces like cafes or taxis (Source).

Many of today’s digital alternatives aren’t much better. They usually feature low levels of security so they’re easier to use, which might be good for consumers, but not for your organisation’s ability to keep valuable data safe. A single breach via an unauthorised third party, a poor password, or a device left in a public space could see your data stolen, misused, or altered.

With valuable information spread across analog and digital channels, achieving complete visibility is increasingly difficult. Has a file or report been taken, moved, or tampered with? Is there a page missing from this 300+ page report? More importantly…would you even know?

These flawed systems don’t provide the visibility or control you require.

 

The legal and financial ramifications of inaction are costly

The legal ramifications of lost documents could be costly

Imagine a situation where you accidentally send a report to the wrong person, or leave files in an airport lounge as you hurry to make your connecting flight and the board meeting awaiting you on the other side. If your organisation’s data were to fall into the wrong hands, it could be costly.

Sensitive plans or strategic direction, for example, could fall into the hands of competitors or the press, costing you years of hard work and planning that had up until this point given you a strategic advantage. Your reputation may also suffer, with both clients and investors alike.

There’s also the greater financial and legal ramifications to consider. Claiming ignorance doesn’t absolve your organisation of its responsibility to keep information safe. The resulting fines, legal action, and real-world costs could have ongoing, long-lasting ramifications for the future of your organisation. As they already have for countless organisations across the world.

Did you know?

  • In 2018, a law barrister whose “…case papers were found in bin bags” was fined by the Bar Disciplinary Tribunal, while another faced a similar fate after “…a software update on her home computer placed hundred of unencrypted client documents online” (Source).
  • The UK’s Heathrow Airport was recently fined £120,000 when sensitive information stored on a USB device fell into the hands of the general public (Source).

The figures are staggering. Dan Swinhoe of CSO Online reported in October of 2018 that the biggest data breaches had cost eight big name organisations a total of nearly $280 million over the course of the year. And counting.

Dan highlights that:

“There could be even bigger fines on the horizon now that the European Union’s General Data Protection Regulation (GDPR) has come into force. Data regulators in the EU are able to fine upwards of €20 million.”

The question is, can you really afford to sit by and do nothing?

 

Keeping your board documents safe should be simple

Early on, Stellar identified the need for a single, central platform that bridges the gap between what existing solutions offer, and what organisations actually require.

Efficient, industry-leading security is a must. This ensures that all information and files are kept safe, and only accessible by authorised personnel. More than that? It needs to be intuitive. If security comes at the cost of usability, secretaries, staff, and board members alike will flock back to the familiar, insecure methods that already see important documents left sitting on desks, in mail boxes, or email inboxes.

In our experience, boards operate at their best when they’re able to make informed decisions. With the support of a comprehensive solution that provides complete visibility, boards are able to do just that with data that’s accessible, up-to-date and, more importantly, secure.

From The Top Down: 5 Ways Technology Can Improve Board Governance

From The Top Down: 5 Ways Technology Can Improve Board Governance

Why failing to embrace technology in the boardroom could prove costly.

Technology has long been considered a disruptor.

In the same breath, it’s not unkind to say that organisations are generally considered somewhat stubborn and slow on the uptake. To this day, board members prefer to keep their hands on physical documents, and the time, costs, and security risks that entails.

While “…this is the way it’s been done for decades!” may be common reasoning, the seemingly allergic reaction to change is untenable in today’s modern era. Physical documents are a time and money sink. There’s no two ways about it.

They leave your organisation sitting idle and steepling its fingers.

The solution? As Stellar says, “It’s simple!

The rise of Board Management Software isn’t just a fluke, and it certainly isn’t a fad. Instead, it’s a lifeline for boardrooms in desperate need of a modern solution that cuts costs and cuts out downtime, while improving compliance, governance, and visibility.
 

Board Software – Keeping members on the same page, simply

Let’s be honest, the typical board meeting isn’t the fastest, most effective, or efficient use of time. From the initial pre-meeting logistics through to last minute changes, doing things the old way directly affects your board’s ability to govern. It’s frustrating.

What’s more infuriating is when you realise there’s no need for discussions to slip from the schedule, or for members to waste time thumbing through pages for a piece of information. But then, this is just the way things work, right?

Not necessarily, no.

The ability to improve the administrative process, quite literally, sits at your fingertips. Transition to a digital environment and you’ll quickly reduce the time of rework and last minute changes, while streamlining board activities, boosting workflow efficiencies, and keeping everyone on the same page.
 

Visibility, compliance, and governance made easy with these 5 tech advantages

Ways to implement technology in the boardroom

1. Assemble documents, agendas, and memos in minutes

Your board’s ability to govern relies on quickly and easily assessing all of the information at hand, so it’s no surprise that outdated processes and a mess of printed documents holds you back.

You can’t assess what you can’t find.

It gets worse. According to recent reports, staff waste “…an average of 6 hours per week searching for paper documents.”. More than that, a Nintex study examining the typical document management process found that:

  • 49% struggle to find the right document.
  • 33% face issues around document versioning.
  • And 23% were struggling to communicate sales results to the company.

That’s a lot of wasted time, energy, and, ultimately, money…and for what? Moving out of dark ages and equipping your board with the tools it needs to alleviate these pressure is the only effective way to streamline the pre- and post-meeting processes.

2. Collaborate without the hassle

Chances are your board enters a meeting with a stack of paperwork, and leaves with that much more. Memos. Minutes. Scribbled notes between the margins. Is it any wonder administration costs are skyrocketing, with secretaries working overtime to manually track and log these changes?

Now consider an environment where these changes can be made on the fly, during board meetings, with 100% visibility? By working within a cloud based environment, your board can recoup lost time, remain on the same page, all while accessing, collaborating on, and sharing the right documents, at the right time, with the press of a button.

3. Retain control, at all times

Business moves faster now than ever, so why are you still waiting on couriers to deliver important paperwork? To be fair, existing electronic alternatives aren’t much better. In fact, they’re likely as insecure, if not moreso.

Take email, for example. Strong encryption may sound good on paper, but there’s no guarantee that your sensitive information isn’t being intercepted or accessed at the other end by unscrupulous eyes. Every day that your board continues to communicate via insecure channels, is another day closer to feeling the financial and reputation cost of a security breach.

Members and, more importantly, lawmakers don’t just expect better. They demand it. With Stellar Library’s Board Management Software, you have access to a secure sharing channel with full control over who can access, edit, or even print a document.

It completely eliminates the wait time associated with physical documents.

What’s more, it removes the risk of obsolete board papers sitting around in post boxes or inboxes.

4. Effectively govern across city, land, and sea

Technology’s blessing is also a curse. Working remotely, on the move, or across time zones is all well and good until you need to quickly share important information.

Digital technology has the ability to break down these barriers while simultaneously building virtual bridges across vast physical distances in order to deliver round-the-clock, 24/7 access to important documents when and where your board meets them.

When it comes time for your next meeting, software like Stellar keeps everyone on the same page.

And with the same versions.

Compared to the current mess of paperwork, it’s priceless.

5. Slash storage costs while keeping documents secure

How much is paper really costing you? Documents aren’t just costly to print, but also store. Recent studies have reported that a “…typical 100-person organisation…” could spend upwards of $16,800 USD just to cover the space required to store physical documents.

That figure is just for the filing cabinets, not the floor space.

The numbers are staggering.

What’s worse, documents usually need to be held for set periods of time for compliance reasons and to ensure a clean and clear auditing trail. You can’t just up and rid of them. They need to go somewhere. That’s saying nothing of the time-consuming act of actioning requests for a file stuffed away who knows where.

Now consider the alternative like that provided by Stellar. In an instant, the software’s search functionality makes it easy to search for, find, and organise documents in mere seconds, minus the physical footprint and accompanying costs.

More than that, data is encrypted and kept secure in the Cloud where it’s safe from insecure communication channels, being left on a bus, or the costly repercussions if physical documents were to go up in flames or become waterlogged in a flood.
 

Stellar Library is a smart choice in the boardroom

Stellar Library's Board Management Software

The modern boardroom requires a new solution if it’s going to face the increasing number of responsibilities – and challenges – that continue to fall under its umbrella.

You owe it to shareholders, stakeholders, and members alike to ensure you’re operating at peak capacity and performance. Stellar Library’s Board Management Software enables you to do just this, equipping you with the tools you need to embrace a paperless environment, increase security, and improve your board’s ability to govern.

As highlighted above, your board spends a lot of time waiting around.

The question is, why waste another second (or cent)?

Stick The Landing: The 6 Steps For Boards Recovering From A Security Breach

Stick The Landing: The 6 Steps For Boards Recovering From A Security Breach

Why it isn’t the act of falling, but rather how your organisation picks itself back up, that really counts.

In this digital age, a cybersecurity breach is as inevitable as death or taxes.

Most board of directors will lament how crippling managing the latter can be, but when it comes to a security breach? The most pressing issues is one that most boards are largely unfamiliar with, having not yet felt the effects of Malware, Phishing Scams, or Zero-Day Exploits and the havoc they can wreak for weeks, months, if not years to come.

Despite this, many corporations consider themselves well prepared to deal with an attack. In a recent survey of New Zealand organisations, for example, some 74% claimed they were reasonably well-prepared for a security incident.

Preparedness for a cyber attack

This is a concerning figure, when you consider it was found that the average cyber incident response maturity of New Zealand organisations sits at just 1.7, sitting somewhere between Initial and Ad-Hoc on a 5 point scale.

Your board’s access to a wealth of highly sensitive, valuable information including client, vendor, and employee information as well as patents and intellectual property makes it a prime target. So while prevention is better than a cure, preparing for the inevitable should still sit atop your priority list.

 

Security Breaches Are A “When”, Not “If”

Let’s put the potential ramifications of these stats into context. According to an article published in the Cyber Security Review, “It has been estimated that half of the small businesses that suffer a cyberattack go out of business within six months as a result.

To maximise your board’s security, it’s increasingly clear that an effective risk management plan and complete data security strategy cannot be considered comprehensive if it doesn’t deal with the inevitability of a potential breach. As well as what happens in the hours, days, and weeks that follow.

A delayed response doesn’t just affect the recovery process, it also highlights that your board is ill prepared for a breach of this nature, which can further harm your reputation when the last thing you need is more bad news.

Some board members may be apprehensive, seeing this as an admission of failure. The reality is far different, in fact. Being ready to act minimises downtime, limits bad press, and highlights that you’re aware of the realities of doing business in an increasingly connected world where new threats are just around the corner.

 

6 Steps that will help your board recover from a cybersecurity breach, with class

Recovering from a cybersecurity breach

1. Identify the breach

Many of today’s leading hacks, attacks, and breaches rely on their ability to remain hidden, where they slowly syphon important data like board minutes, memos, meetings, or agendas, as well as intercept emails and other network communications.

Identifying these issues is a major hurdle in the road to recovery, but robust internal monitoring, tools, and systems should turn up any unusual traffic, unauthorised IP addresses, or mass login attempts, for example, ensuring they’re caught at the earliest possible time.

2. Set up virtual containment lines

Isolating the breach as well as any affected files or hardware minimises the damage and fast tracks recovery. Depending on the nature of the attack, this could include taking servers or systems offline, revoking access privileges, and updating credentials.

Limited oversight and control over who has access to what can make this task difficult, which is why it’s recommended that boards employ effective Board Management Software with a robust feature set. Stellar Library, for example, makes it easy to update or revoke access privileges for devices and data with the touch of a button.

3. Find the gap in the fence

Tasking relevant departments with identifying the weak links in the security fence is where real change is affected. The ultimate aim here is to leave your organisation in a stronger position that it started.

It isn’t uncommon to face internal pressure at this time to fast track the process, and return to business as usual at the earliest possible date. However, effective recovery can’t be rushed. Unless these flaws are addressed, your board is simply inviting repeat attacks, and soon.

4. Survey the damage

Upon triaging these digital would, it’s time to take stock and ascertain the severity of the breach. Was customer or employee data accessed? Copied? Stolen? What about sensitive information, data, or intellectual property?

Looking at it from this point of view, you’ll be able to identify whether this was simply the work of ‘Hacktivist’ hobbyist groups, or a legitimate attempt to siphon valuable data from your business.

Internal departments should be able to quickly and easily audit all internal files, folders, and other data for suspicious activity. More importantly, any affected files can then be restored from cloud backups or replicas, as outlined in your disaster recovery plan.

5. Notify those affected

In the aftermath of many of the 21st century’s largest security breaches, the silence has been deafening. Many corporations embrace a softly softly approach, which sees them talking in circles and spinning PR until the truth inevitably surfaces. In this context, recovery becomes that much more difficult.

The truth of the matter is that yes, you’re likely to face bad press post-security breach. However the long-lasting impact of a lack of transparency with press, customers, or clients, can further place your name in poor standing.

As far as is reasonable according to internal policies or country-specific laws, honesty is always the best policy. Many countries actually enact harsh consequences for non-disclosure.

Under the General Data Protection Regulation (GDPR), for example, you are required to “…report certain types of personal data breach to the relevant supervisory authority. You must do this within 72 hours of becoming aware of the breach, where feasible.

An open, honest recovery is the only path to rebuilding trust in the court of public opinion. For most customers or clients, the next best thing to an organisation that’s free of issues is one that it aware of, and proactively working to solve, them when they arise.

6. Prepare for the next one

At the time it will be difficult for your board to see a data breach as anything other than a hassle, but it’s also a learning opportunity if approached in the right manner. Theoretical planning will only get you so far, but being able to work through – and recover from – a real worth security breach enables you to identify gaps in your board’s policies, procedures, and IT infrastructure.

More importantly, you can look back over how the breach was handled, how it was received, and further modify your response so that you can minimise downtime, close vulnerabilities, and keep clients better informed when – not if – there is a next time.

 

Secure your files with Stellar Library

Salvaging lost files, data, or sensitive information in the wake of a breach can be a headache, as can reviewing just who has access to what files, and where. Stellar Library’s board management software makes it simple, offering a secure cloud-based environment where files are kept behind digital lock-and-key by administrators who can alter permissions on the fly with the touch of a button.

Sticking the landing and saving face may be difficult, but it doesn’t have to be impossible. With Stellar Library helping you securely store, share, and send your files, you’ll be better situated to recover from a breach with your files, data, and reputation intact.

Old Dogs & New Tricks: 7 Tips for transitioning to Digital Distribution, today

Old Dogs & New Tricks: 7 Tips for transitioning to Digital Distribution, today

How leaving the costs of paperwork and postage stamps behind is a lot easier than it looks.

In workplaces around the world, the digital revolution is well underway.

With that said, breaking headlines about data breaches and cyber security risks have left many councils, businesses, and board members holding on to hard copies, or jotting down notes by hand instead of working with digital documents or foreign concepts like ‘The Cloud’.

While fear may stoke these anti-digital fires, the facts, stats, and security figures are fast stacking up – rather than the paperwork! – in favour of digitally managing and distributing documents.

Whether you’re an accounting firm sending sensitive financial reports to clients, managing a committee, or an enterprise tracking board meetings and minutes, you’re likely well aware that decades long document management processes are buckling under the pressure in the same way desks are creaking under the weight of all those documents.

Transitioning away from a reliance on paper or insecure digital channels can be a boon for business. Thankfully doing so and embracing the security, productivity, and workflow of a cloud based environment has never been easier.

 

Digital Document Distribution? It’s a sensible solution…

Before we get into the ‘How?’, let’s take a moment to examine the ‘Why?’.

The benefits of moving from an unmanaged to a managed, digital document environment include:

  • Slash paperwork and running costs
    Physical documents all stack up. As do the costs! Transitioning away from traditional methods of working on – and sharing – documents saves both time and money by slashing annual outlay for on- and off-site storage, ink, toner, paper, and postage.
  • Store, share, and send securely
    Every business’s tentative steps into the digital world are also often their last, leaving them juggling an insecure, slow, and inherently costly mix of standard delivery methods (snail mail and couriers) as well as easy – and easily compromised – online channels like email.
  • Do more, in less time
    Most business is conducted online these days, so why should paperwork be any different? Something as simple as converting physical documents into a digital format, for example, can cost valuable time. Embracing the benefits of electronic document distribution can improve workflow, streamline processes, and boost overall productivity.

 

These 7 tips make it easy to transform the way you deal with documents, digitally

Easy ways to embrace Digital Distribution

1. Audit processes, data, and documents

How are documents currently shared? Stored? Or kept secure?…or not, as the case may be?

Assessing your internal practices, policies, and processes around the creation, storage, and sharing of documents is a critical first step in determining both the size and scale of the task at hand, as well as how best to kick-start the transition to a wholly digital working environment.

2. Bring employees up to speed

Paper-based processes become well-entrenched over time, so you’ll need to account for lead time for training and bringing employees up to speed, as well as equipping them with compliant laptops, phones, and tablets.

In the case of Stellar, setup is simple and takes just minutes with no IT setup or in-depth training required. In fact, it works like any other app: simply download to iOS, Android, or Windows device…and you’re away.

3. Get clients on-board

Depending on the sector, clients may or may not be hesitant to transition to a digital environment. Clients within the legal or financial sector, for example, may hold reservations around compliance and security issues, so set out to highlight that going digital actually provides much greater oversight, control, and security which improves your ability to retain complete oversight and ensure compliance.

4. Start digitally signing documents

Fewer and fewer people carry a pen these days, yet many businesses still require physical signatures for the likes of NDAs. While it may be a small step, cutting out the time required to send, print, scan, and then return signed documents as part of a paper-driven process can quickly add up.

5. Maximise the use of templates

Transitioning to a digital environment can take time, but the ability to create, edit, and re-use digital templates that can then be shared and customised on the fly saves time and countless photocopies.

6. Reduce the reliance on paper

New habits take time to learn, so removing or discouraging the ability to fall back on familiar paper-based habits by decreasing the number of printers or stationery supplies is an easy way to curb the costs of printing and encourage the use of digital documents, instead.

7. Embrace digital document distribution software like Stellar

Software has become a mainstay in the business world. Mobile apps are used for stock-take in stores, for example, while accountants rely on Xero and other software in order to make their lives easier. So…why not paperwork, too?

Software such as Stellar Library makes the transition to a paperless workplace completely seamless, supplementing existing services you’re likely already using such as Dropbox or Drive with increased oversight and much more granular levels of control only available in a cloud-based software package designed from the ground up to securely store and distribute your documents.

 

The transition is seamless with Stellar Library

Whether you need to deliver sensitive data to sales people out on the road, or to staff and clients across the city, country, or across international borders, Stellar Library cuts out the costs – and downtime – of dealing with physical documents and makes it easy to create, store, and share anytime, anywhere, on any device.

By embracing digital document distribution software like Stellar, you’ll ensure the right people are receiving the right information while maintaining complete control over your sensitive data.

Stellar is a secure business platform for mobile devices such as tablets, laptops and smartphones. Our intuitive, cloud-based software gives you complete control and visibility of all the confidential, operational and sensitive data for your organisation and simplifies workflow, irrespective of industry type.

If you've got any questions or would like an online demonstration
Call: 0800 882 221 or +64 7 928 2233
Email: sales@stellarlibrary.com

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